SailGP is the most exciting race on water, where anything can happen in short, adrenaline-fueled battles between 12 national teams at iconic stadium-style destinations worldwide. Top athletes fly in identical high-tech F50 catamarans racing faster than the wind, at speeds approaching 100kph competing for the sport's top prize money, with US$7 million at stake over the season.
Founded in 2018, SailGP is one of the world’s fastest-growing sports and entertainment properties. Heading into its fifth season, SailGP provides a year-round calendar of 14 annual events.
SailGP is a global organisation with defined values that shape the culture of its team: deliver quality, break boundaries, make an impact, stand together and strike a balance.
Summary:
As a member of the People Team, the Office Coordinator keeps our London office running smoothly whilst supporting coordination with our global SailGP hubs, helping create a welcoming, efficient workspace for all SailGP colleagues and guests alike. From managing supplies and coordinating meetings to supporting team communications, you’ll be the go-to person for all things office-related in our new HQ location in Kensington, London (January 2025).
Key Responsibilities
Office Management
- Establish yourself as the ‘go-to’ person for all office related queries ensuring smooth communication and support both face to face and via our internal communication channels.
- Build a strong relationship with our building provider, acting as the go-to person for employee passes, maintenance issues, cleaning and deliveries as required.
- Manage office inventory ordering stationery supplies as necessary and ensuring the snack cupboard is well stocked each week!
- Partner with internal teams to deliver exceptional hospitality and provide seamless support for all office visitors, coordinating meeting room reservations as needed.
- Maintain high office standards across all elements from post organisation to coffee machine upkeep (and more!).
- Ensure all office operational procedures, including Health and Safety, First Aid and Fire Safety are kept up to date.
- Supporting the office relocation and settling in period suggesting any changes or building out office protocols.
- Own the London Office guide, keeping this up to date and ensuring it’s accessible to all supporting the development of other SailGP hub guides.
- Other ad-hoc office management pieces.
Employee engagement:
- Own the SailGP intranet page ‘The Hub’ collaborating with stakeholders to ensure the relevant updates are completed and access given to keep everyone informed of company news, team achievements and upcoming events.
- Lead the ‘office vibe’ organising regular social events and celebrate cultural moments suggesting opportunities of how we can bring these to life across our global hubs creating an inclusive office culture.
- Acknowledge employee birthdays, work anniversaries and other milestones with small celebrations, cards or group announcements via SailGP channels and screens.
- Organise SailGP awards such as the bi-annual leadership awards, quarterly awards and ‘anchor’ awards at the end of the year and vouchers associated with this.
- Support the operational elements of lunch-and-learns, speaker sessions and training workshops.
Administration:
- Provide ad-hoc administration support to the wider People Team.
- Support with the upkeep of some of our employee systems such as HowNow and ClassPass, adding and removing new starters/leavers from the platforms as required.
- Organisation of employee gifts as and when required.
- Support with the curation and distribution of the ‘People Pulse’ employee engagement newsletter each quarter.
- Sending out any ‘People’ related comms or calendar invites on behalf of the team.
- Working closely with the SailGP retail team to support the distribution of staff uniform alongside new starter ‘stash’ allocation with the People Coordinator.
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Supporting the SailGP EA on occasions with administrative tasks.
Key Expectations:
- Proactively explores opportunities to add value amongst their team and wider SailGP
- Career curious, scouting out opportunities to learn and develop
- Inclusive team player, championing an environment where diversity is valued
- Understands SailGP's values and contributes to a positive culture
- Offers fresh perspectives and innovative ideas to their team articulating these in a concise way
- Builds relationships with colleagues, understanding the importance of collaboration
- Inquisitive about their and their teams impact on SailGP's strategic objectives
- Eager to understand how SailGP operates including SailGP's purpose
About You:
- Proactive, keen to learn and get involved!
- Excellent organisational skills and able to prioritise based on importance
- Good verbal and written communication skills
- Able to build relationships quickly across all SailGP employees including senior management
- Creates an inclusive environment being both welcoming and supportive
- Able to be flexible to adapt to changing needs
- Love being creative and channeling this into employee engagement initiatives!
Benefits:
- Private Health Cover with BUPA from day 1
- Pension Plan with NEST (5% Match up to default qualifying earnings)
- Flexible Holiday Policy (team shutdowns and recharge days included!)
- Discretionary Performance Based Bonus
- Cycle to Work scheme
- ClassPass monthly credits or monthly physical wellness stipend
- Access to therapy through BetterHelp
- Opportunities to take part in our Learn to Sail days
- Mentorship program to support professional growth and development
- Opportunity for global travel
- Monthly socials from our London HQ
- Office snacks that are commute-worthy
Location:
SailGP London Office currently based in Hammersmith, and moving to Kensington in January 2025.
Due to the nature and responsibilities of this role we will require this individual to be in the office 5 days per week.
SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion.